Create your invitation mail
We have talked about which communication mails are available to use in your event. We also described the functionalities common to most e-mail types.
(Click on the following link to go to this separate article for more details: “Mails overview for an event").
In this article, we will talk about the invitation mail.
Sms content
In the invitation mail (and also in the 'Reminder mail' , 'Pre-event mail' and 'Tickets mail') you get the option to additionally to the email notification, also notify your guests via SMS. This is a paid feature, contact us if you would like to have this available.
With our system, you have more functionality than with traditional mailing tools. You can control whether invitations are sent “all at once” or “one-by-one”.
All-at-once
When All-at-once is selected, everyone on your invitation list will receive an invitation at the same time, as long as there are available places.
One-by-one
When One-by-one is selected, the system ensures that you never invite more people than there are places available.
- Invitations are sent starting with the first person on your invitation list.
- Once all available places are filled, the system stops sending invitations.
- If an invitee declines or an invitation expires, the next person on the list automatically receives an invitation.
Response time (RSVP)
The response time defines how long an invitation is valid. It effectively sets an expiration date for the invitation.
For example, if the response time is set to 7 days after the invitation is sent, the invitee will no longer be able to register starting on the 8th day.
Start and Latest Sending Date
The Start date and Latest sending date define the period during which invitation emails are sent automatically:
- Invitees added before the start date will receive their invitation on the start date.
- Invitees added between the start and latest sending date will automatically receive their invitation within 15 to 30 minutes, as long as places are available.
Add sender as bcc
If you enable this feature, a blind copy (bcc) of each invitation will be sent to the sender specified in the 'Communication setup'.
Tip:
As long as the registration page is open and places are still available, you can manually send individual invitation emails outside of the automatic sending period, both before and after, for maximum flexibility.