Create your invitation mail
We have talked about which communication mails are available to use in your event. We also described the functionalities common to most e-mail types.
(Click on the following link to go to this separate article for more details: “Mails overview for an event").
In this article, we will talk about the invitation mail.
With our settings, you get much more functionality available than the traditional mailing tools. The invitation process defines if you send out the invitation mails “all at once” or “one-by-one”:
- When ”all-at-once” is selected, everybody you will put on your invitation list will receive an invitation (as long as there are places available).
- When “one-by-one” is selected, you will never invite more people than you have places available. The system will start inviting your invitees, starting with the one on top of the invitation list and stops sending mails until there are as many people invited as you have places available. Once one of the invitees declines or the invitation expires, automatically the next in line will receive the invitation mail.
The start and latest sending date refer to the automatic sending of the emails:
- All invitees, who were put on the invitee list before the start date, will receive their invitation on the start date.
- Each additional invitee, which you add between the start and end date, is automatically invited within 15 to 30 minutes (as long as places are available).
Tip: As long as the registration page is open and paces are still available, you can manually launch individual invitation mails outside this period (before and after): maximum flexibility!