In InviteDesk, you can configure different numbers of additional guests that invitees are allowed to bring to the event.
Step 1: Configure the default and maximum guest settings
Go to the settings of your registration page and open the section Maximum number of guests.
Maximum guests per invitation
This setting defines the maximum number of guests that can be registered per invitation, allowing for flexibility.
Example:
- Default guests per invitation: 1
- Maximum guests per invitation: 4
In this setup, invitees can normally not bring any extra guests, but you can grant exceptions allowing selected invitees to bring up to 4 guests, so the main guest can register 3 extra guests with themselves.
Step 2: Apply the exceptions for specific guests or groups
Edit guest limit for an individual guest
- Go to the invitation list.
- Locate the relevant guest.
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Click the pencil icon next to the guest’s name.
- Adjust the guest limit. You can set the maximum number of guests they are allowed to register with, up to the maximum defined in the settings (e.g. up to 4 guests).
Edit guest limit for a group of guests
- Go to the invitation list.
- Filter the group of guests (for example by segment or ticket holder).
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Click the "Select all" checkbox at the top of the list.
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Click the pencil icon that appears at the top of the list.
- Adjust the guest limit. You can set the maximum number of guests they are allowed to register with, up to the maximum defined in the settings (e.g. up to 4 guests).
Note: If you are unable to change the amount of guests or the limit is lower than the one you set up, it might be because your guests are already registered with some additional guests, or because the ticket holder they are linked to does not have any remaining tickets available.
If you upoad an amount of guests via a column in an excel file this it will also not be possible to manually change this number in InviteDesk afterwards.