If you wish to send our paper invitations, you can use a QR code that leads to the Invitedesk registration page on your invitations. With Invitedesk you have two options to do this, note, creating a QR code from a link is possible using external tools (f. e. Canva):
1. Send a single QR code that leads to the public registration page
By using a general QR code, guests are directed to a public registration page for your event.
You do not need to load any invitees into Invitedesk beforehand, and you will only see who registered.
The downside is that you cannot track who declined or did not respond to your invitation.
Step 1: Simply copy the registration page link. For multi-language events, repeat for each language—this link sets the default language, but guests can switch between languages after opening the page:
Step 2: generate a QR code using an external online tool (we recommend Canva QR code generator):
Step 3: Now you can use this QR code in your physical invitations.
2. Send personalized QR codes that lead to each invitee’s personal registration page
If you want to track which invitee registered, declined, or has not responded yet, we recommend sending personalized QR codes linking to their individual registration pages.
Step 1: Upload your invitation list to Invitedesk.
Step 2: Export your invitation list including Name, Email, and Registration URL
Step 3: Open your downloaded Excel file.
Step 4: Generate a QR code with the personal link for each guest using an external online tool (we recommend Canva QR code generator):
Step 5: Use this QR code in your physical invitation. You can then track in Invitedesk the status of each invited guest—whether they declined, registered, or haven’t registered yet.