You can connect or synchronise your InviteDesk event with your LineUpr app. If you want to know more about how to manage a LineUpr event click here. You can access it by clicking on the Grid icon in the top-left corner of your screen. If you can not do this, you will need to contact your InviteDesk contact or create a ticket via our Support Helpdesk because this is a paid feature in InviteDesk.
Once opened, you will see an overview of all events in your LineUpr account, and you can select the event you want to work on or create a new one. By clicking on the arrows symbol in the top bar you can switch between different tenants/organisations you are added to as a user. The blue InviteDesk badge under the event name indicates synchronisation with InviteDesk.
How to sync LineUpr with your event
Automatic synchronisation of data is included in the premium LineUpr plan, this plan allows you to set up a predefined attendee list for your LineUpr app. If you don’t want to restrict who can access the app, syncing Attendees is not necessary and you only need to share the link to the LineUpr app with your guests.
While creating/editing an event in InviteDesk, you can turn on the slider for LineUpr. This will create a synchronised event in there as well, with all registered guests and their registration details automatically included.
Note: This slider can only be turned on if you have an activated integration with LineUpr for your environment.
Synchronised attendee data
The synchronisation means that the guest list (attendee list) is kept in sync between the event and LineUpr. Once a guest registers via an InviteDesk registration page, an attendee will be created in the LineUpr app as well.
The registration data will also be transferred to LineUpr in the form of custom attendee fields.
Note: For the synchronisation with LineUpr to work correctly, each guest has to have an unique email addresses.
Example of Attendee details in InviteDesk:
Example of the same Attendee details in LineUpr:
Note: You can have your guests sign up for workshops via Invitedesk and then upload the attendee lists to each workshop in Lineupr via an Excel file.
How do InviteDesk guests log in to LineUpr
As mentioned with an active sync between the app, after a guest registers, a profile in LineUpr is automatically created with their email, name, and registration details. In order to access this account, you need to publish your LineUpr event and share a link to this event with your Attendees. After the attendees click on this link they will need to set a password for their LineUpr account.
If your data isn’t synced, no guest profiles are created in advance. You only need to share the app link, and depending on your access control settings, guests may need to create an account.
You currently have three options for sharing a link to the LineUpr event in your email communications:
- Using the variable #LineUprAppUrl
- Adding a button
- Adding a QR code
When guests click on any of these links or scan the QR code, they will have the option to create an account. Their email address must match the one they used to register in InviteDesk, so their registration will be linked to the profile that has already been created for them.
How to Add a Button Leading to LineUpr
First, copy the link from your LineUpr apps dashboard.
In your email editor, click the plus sign to create a button.
Adjust the URL and button text to match the LineUpr link.
How to Add a QR code Leading to LineUpr
First, copy the QR code from your LineUpr apps dashboard. Then place it in your email communication.