Event creation
In just a few steps, you create your own event. In this article, we will mainly focus on step 3 of the process when creating an event in InviteDesk and in particular focusing on creating an online venue. For the other steps, we refer gladly to the article below.
(Click on the following link to go to this separate article for more details: “Event data & information").
Step 3: Date and location (Venue - Online)
In the third step when creating or editing an event, you enter where and when the event takes place. Instead of the address fields, you can add a URL leading to a webinar tool.
As mentioned above, you will be able to send the URL of your webinar in your communication mailings. Your guests will see the button to join the webinar leading to the page on InviteDesk. On the landing page they will be able to access the link you have provided 15 minutes before the event starts. (Before that time the button is greyed out, also meaning you can use a fictional URL if you don't know the correct one yet).
And last but not least, the moment your guest clicks the "Join" button, he is immediately “checked in” on the attendee list. Tracking made easy!
- The “session” name will be shown in the communication templates. During the communication setup, you could translate this name in case you want to set up a multilingual event.
- "Platform": You are also able to select your desired platform, InviteDesk Present & Connect, Zoom or 3rd party. If you would like to use the webinar module of InviteDesk or add a Zoom connection, feel free to contact us.
(Click on the following link to go to this separate article for more details: “Configure Zoom setup"). - "URL": this URL will be used during the communication with your guest in the confirmation and pre-event mail. Your guest will be able to follow this URL.
- “Start and end date” is rather obvious. This information is used in the “Add to calendar” feature.
- “Target” is the number of guests you want to invite – when you have limited seats, this number becomes a maximum in combination with the “Overbooking = none” setting.
- “Overbooking” indicates, whether your target is a maximum or rather the desired number of people to track your progress against during the invitation phase.
Overbooking “none” means that we will never let more people register than there are places. "Unlimited" means that an unlimited number of people can register. - By activating the slider "Ticket", you can automatically create a QR ticket for this venue.
(Click on the following link to go to this separate article for more details: “Ticket (Venue)"). - You can "add different locations or venues" with a few clicks in case you want to give your guests the option to join the event location of their choice.
Tip: you can change the order of the venues by clicking on the arrows next to the event.